userFrom Off-the-Shelf HRMS Application to In-House Brilliance — Aalam’s Journey to Building Aalam HRMS
Introduction:
As a growing IT organization with a strong people-first approach, Aalam Info Solutions realized the need for an HRMS that was not only efficient but deeply aligned with its internal processes and culture. After leveraging Existing HRMS for several years, the limitations of a plug-and-play system became evident.
This case study illustrates how Aalam’s visionary leadership and skilled development team collaborated with HR to design and deploy Aalam HRMS a fully customized, end-to-end human resource management system. Initially utilizing Existing HRMS, the organization faced limitations in customization and integration, prompting the development of an in-house solution Aalam HRMS, built on the Frappe framework.
Today, Aalam HRMS not only powers Aalam’s internal operations seamlessly but also stand as a commercial-ready solution for other organizations aiming to digitize and streamline their HR functions.
Challenges with Existing HRMS
While Existing HRMS offered a range of features suitable for general HR operations, Aalam Info Solutions encountered several challenges:
- Customization Constraints: Limited ability to tailor workflows and modules to specific organizational needs.
- All in one roof: Difficulty in handling recruitment till offboarding in Existing HRMS.
- Integration Limitations: Difficulty in seamlessly integrating with other internal systems and tools.
- Dependency on Vendor Support: Reliance on external support for modifications and troubleshooting.
- Scalability Issues: Challenges in scaling the system to accommodate evolving HR processes and organizational growth.
- Insights Reports: Customization and generating the database reports on different business needs which is necessary but has a limitation.
- Recurring licensing costs: Off the shelf application can be accessed by a purchase,
The Shift to Aalam HRMS
To address these challenges, Aalam Info Solutions embarked on developing Aalam HRMS, a comprehensive, customizable, and scalable HRMS solution. Key features include:
- End-to-End HR Process Management: Full circle of employee life cycle, From staff planning and recruitment, onboarding to performance management and employee exit processes.
- Payroll & Tax & reports: Define income tax slabs, manage tax exemptions, and proof submissions. Stay informed throughout your payroll period with tax breakups on salary slips and the income tax computation report.
- Customizable Workflows: Tailored modules to fit the unique processes of the organization.
- Integrated System: Seamless integration with existing internal systems, enhancing data consistency and operational efficiency.
- Real-Time Insights Dashboards: Make strategic decisions with real-time data on HR operations, payroll, and employee performance through interactive dashboards.
- User-Friendly Interface: Intuitive design ensuring ease of use for HR personnel and employees.
- In-House Support and Development: Immediate support and continuous improvement facilitated by the internal development team.
Comparative Analysis
Feature | Existing HRMS | Aalam HRMS |
Customization | Limited | Extensive, tailored to organizational needs |
Integration Capabilities | Basic | Seamless integration with internal systems |
Support and Maintenance | Vendor-dependent | In-house, immediate support |
Workflow Flexibility | Standardized | Fully customizable workflows |
User Interface | Standard | Intuitive and user-friendly |
Reporting and Analytics | Basic | Advanced, customizable Insights reports and dashboards |
Licensing & Usage Cost | Recurring annual subscription | Zero – Fully in-house and owned |
Data Ownership & Control | Vendor-hosted, limited access | Full control; hosted and maintained by Aalam |
Scalability & Future Enhancements | Limited, vendor-dependent | Unlimited, agile updates by internal developers |
Outcomes and Benefits
- Enhanced Efficiency: Streamlined HR processes leading to time and cost savings.
- Improved Data Accuracy: Integrated systems reducing data redundancy and errors.
- Greater Flexibility: Ability to quickly adapt to changing HR requirements.
- Employee Satisfaction: User-friendly interface improving the employee experience.
- Strategic Decision-Making: Advanced analytics providing insights for informed decisions.
Business Impact
- 100% Cost Savings on annual HRMS licensing
- 80% Faster processing of HR workflows
- Advanced reporting tailored for leadership decision-making
- Complete data security & privacy
- Platform ready for scale as the business grows
Conclusion
The transition from Existing HRMS to Aalam HRMS has evolved into a benchmark internal product and made Aalam to effectively manage its HR operations with a solution that aligns with its specific needs and growth. Aalam HRMS stands as a testament to the organization’s commitment to innovation and excellence in human resource management.
Aalam HRMS is now positioned to serve other organizations. For organizations seeking a customizable, scalable, and integrated HRMS solution, Aalam HRMS offers a compelling choice. To learn more about how Aalam HRMS can transform your HR operations, please visit Aalam Info Solutions or contact us at info@aalamsoft.com.