userHRMS Mobile Application for Enterprise Customers
Overview
This case study highlights the development of a HRMS Mobile Application using React Native. The app provides comprehensive leave management, claims submission and approval, payslip viewing, and organization-wide communication through notifications and newsfeeds. The app also allows for role-based access to ensure that the right individuals have access to the appropriate features.
With the added functionality of notifications and newsfeeds, the application enables organizations to quickly communicate updates, notices, and announcements to employees, making it a key tool in managing HR functions and improving internal communications.
Client Needs
The client needed a mobile solution that enabled employees to:
- Apply for and track leave requests: Employees can submit leave applications (e.g., sick, vacation, etc.) and monitor the status of their leave requests.
- View leave balance: Employees can check their remaining leave balance to manage their leave efficiently.
- Submit and track claims: Employees can submit various types of claims (e.g., medical, travel) and keep track of their status.
- Access payslips: Employees can view and download their payslips directly from the app.
- Generate tax forms: Employees can generate and download required tax forms like EA Form, PCB2 Form, IR8A, and IRA8A.
- Receive alerts and newsfeed updates: Employees are notified about important organizational updates, holidays, or policy changes through a centralized communication system.
Supervisor (Manager) Needs
The client needed a mobile solution that allowed supervisors and managers to:
- Approve or reject leave requests: Supervisors can review and approve/reject leave applications submitted by their team members.
- Approve or reject claims: Supervisors can review claims submitted by employees and approve or reject them based on the documentation.
- View leave balances: Supervisors can view the leave balances of their direct reports and ensure appropriate leave usage.
Our Approach
Our team undertook a structured development approach to deliver a solution that met the client’s expectations. The process included the following stages:
1. Detailed Requirement Documentation
Our first step was to engage closely with the client to understand their specific needs. This phase included:
- Meetings with stakeholders to identify key functionality and features.
- Creating detailed requirement documents to define the user stories, functional specifications, and technical requirements.
- Discussing the different roles in the app (employees, managers, admins) to ensure role-based access and customization for different user groups.
We ensured that all requirements were well-documented and reviewed before moving on to the next phase, ensuring clarity and alignment with the client’s vision.
2. Analyzing the Requirements
Once the requirements were gathered, we thoroughly analyzed them to ensure feasibility and alignment with the client’s long-term goals:
- Analysis of existing systems: We studied the client’s existing workflows and identified areas for improvement.
- Identifying technical constraints: Our team conducted a thorough analysis of possible technical constraints, especially regarding data security, scalability, and integration with existing HR tools.
- Feature prioritization: We worked with the client to prioritize features that would deliver the most value in the shortest time frame, focusing on the most critical elements first.
- Platform ready for scale as the business grows
3. Designing the UI/UX with Figma
Based on the requirements and analysis, we began the design phase:
- Wireframing: We used Figma to create interactive wireframes that depicted the user flows, navigation patterns, and layout for each section of the app.
- UI/UX Design: We iterated on the wireframes to create high-fidelity UI designs. This included designing screens for leave requests, claims approval, payslips, and tax forms.
- Prototyping: Interactive prototypes were created in Figma for stakeholder review. This helped ensure the design met expectations and provided an opportunity for early feedback.
The designs were focused on a clean, user-friendly interface that would be intuitive for employees across different departments. We emphasized accessibility, visual hierarchy, and seamless interactions.
4. Development and Implementation
Following the design phase, we started building the application. The development process was structured around industry best practices:
- React Native Framework: We used React Native to ensure cross-platform compatibility (iOS and Android) and optimized performance.
- Modular Architecture: The application was developed with a modular architecture, allowing easy scalability and future enhancements.
- Role-Based Access Control: We implemented role-based access control to ensure that employees, managers, and admins had the appropriate level of access.
- State Management: We utilized React’s Context API for global state management and efficient data handling.
- Navigation: React Navigation was used to handle seamless transitions between screens, while ensuring that complex workflows (e.g., leave approvals, claims processing) were intuitive.
- Security: Data security was a top priority. We followed best practices for data encryption, secure API calls, and role-based access to safeguard sensitive information like payslips and tax forms.
5. Deployment and Launch
Once the app was thoroughly tested and approved, we proceeded to deploy it:
- App Store and Google Play Publishing: We helped the client with the process of submitting the app to App Store and Google Play for public distribution.
- Backend Integration: We ensured that the app was seamlessly integrated with the client’s backend systems (HRMS) for real-time data synchronization